Purchase orders will include the following essentials:  

1. A specification which adequately describes to the supplier the characteristics and the quality standards of the item required;
2. A firm, quoted, net delivered price, whenever possible; and
3. Signature of purchasing agent. 

Contracts shall be made only with responsible suppliers with the following considerations: 

1. The supplier has the potential ability to perform successfully under the terms and conditions of a proposed procurement; 
2. A system for contract administration shall be maintained to assure supplier conformance with terms, conditions, and specifications of the contract or purchase order, and to assure adequate and timely follow-up of all purchases;
3. Contracts shall contain such provisions or conditions which will allow for administrative, contractual, or legal remedies in instances where suppliers violate or breach contract terms, and provide for such sanctions and penalties as may be appropriate.
4. All contracts, including those of individual schools, shall meet all requirements of state and federal laws, rules and regulations.  

Inquiries should be directed to the school system's Finance Department, 594-1676.