| Category: | Procedure: | |
| Human Resources | Filling of Existing Vacancies and Transfers | |
| Descriptor Code: | Issued Date: | Revised Date: |
| AP-G-360 | June 1997 | January 2009 |
- A list of teachers (transfer roster) requesting a transfer by March 31 to a position in your school or department will be provided if a transfer roster is available.
- In the event there are no immediate openings, the principal may or may not conduct interviews of any employees requesting a transfer. HOWEVER, IF A POSITION SHOULD OCCUR WITHIN THE BUILDING, THE PROCEDURES OUTLINED IN EMPLOYEE-INITIATED TRANSFERS WILL BE FOLLOWED.
- Article XVI of the Memorandum of Agreement states that transfer applicants shall be interviewed and considered for the position prior to other applicants. “Interview” shall consist of but not be limited to: personal, phone, essay, or questionnaire-oral or written.
- You should document your interviews or interview attempts with the individuals from your roster on an “Applicants Interviewed Form” (HR-119).
- Let the appropriate Human Resources supervisor know immediately by phone if you recommend a transfer applicant for a vacant position. The Human Resources Department will contact the transfer applicant.
- The completed “Applicants Interviewed Form” (HR-119), with your recommendation and documentation should be forwarded to the appropriate Human Resources supervisor as soon as possible (white and canary – keep pink for your records).
- Let the appropriate Human Resources supervisor know immediately by phone if you do not select any of the transfer applicants. Return the “Applicants Interviewed Form” (HR-119) with completed documentation and “no recommendation” noted at the bottom of the page (keep pink for your records).
- If a list of transfer applicants is not available for the vacant position, access the Searchsoft Applicant Tracking System for available candidates.
- Suggested response to an applicant: “I’ll be making a recommendation to the Human Resources Department for the position after all applicants have been considered. The recommended applicant will be contacted at the appropriate time.”
- The Human Resources Department will notify each transfer applicant or new applicant of his/her selection for the position. Several factors could affect the final recommendation (i.e. budget constraints, administrative transfers, racial impact, etc.).
- An “Applicants Interviewed Form” (HR-119) should be completed with interview documentation for each position and sent to the appropriate Human Resources supervisor (keep pink for your records).
- Positions occurring during a school year will be filled from the existing applicant pool.
- Teachers are paid monthly. Payroll cutoff is the 5th day of each month, however a recommendation must be received no later than the 1st in order to allow necessary time for processing.