Extended 
Homebound/Elevate Instructions 
for KCS Canvas

Homebound and Elevate Students

Homebound and Elevate Teachers

Canvas Sub Account Administrators or EdTech Liaison

Classroom Teachers: May want to be a teacher in the ongoing course to add materials for the student.

Table of Contents

Table of Contents 2

Overview for Homebound/Elevate Extensions (Explanation) 2

Plan of Action 3

Directions for Sub Account Administrators 4

How to Copy a Course in Canvas 4

Instructions for Creating a New Canvas Course Based on Existing Course 6

Adding Homebound and Elevate Teachers and Students 6

Overview for Homebound/Elevate Extensions (Explanation)

This comprehensive guide is to support students who require extended course time due to homebound status or those who need extended time in Elevate. This guide will ensure that homebound and Elevate students have equitable access to educational resources and opportunities, enabling them to continue their education effectively.

When a student is unable to complete the course work within the normal timeframe, a Canvas sub-account administrator will recreate the course for them, allowing them access to the course materials and information beyond the typical course end date. A sub-account administrator at the school site will:

• copy the teacher’s current course
• add the homebound teacher and the student to the course
• support the homebound teacher in their efforts to provide the materials necessary for the completion of the course

For more information on using Canvas or for help with creating a Canvas course,   contact EdTech Liaisons at editechliaisns@knoxschools.org 

Plan of Action:

• Identify the Homebound/Elevate Student: First, identify the student who requires additional time and support to complete their coursework.

• Course Replication: A Canvas sub-account administrator at the school site or an edtech liaison should make a copy of the current course where the student is enrolled. This involves copying all course materials, assignments, and resources from the original course. To copy a course: you will need sub-account admin privileges at the school site where the original course is housed.

• Add Homebound/Elevate Teacher and Student: Once the course has been replicated, the sub-account administrator should add both the homebound/Elevate student and the designated homebound/Elevate teacher as participants in the course. This allows the teacher to have direct access to the course materials and the ability to support the student's learning journey. The Canvas sub-account admin will be automatically enrolled in the course. Don’t forget to remove them.  At this time you may want to add the teacher of record to the course as well.

• Customize the Course: The homebound/Elevate teacher should work with the sub-account administrator and/or the teacher of record to customize the course as needed to meet the specific needs of the student. This may include adjusting assignment due dates, providing additional resources, or making accommodations as required.

• Access and Support: The homebound/Elevate teacher takes an active role in supporting the student's progress within the course. This can involve regular communication with the student, providing additional explanations or assistance as needed, and monitoring the student's engagement and progress.

• Completion of Course: Once the student has successfully completed the course requirements, the course can be marked as complete, and appropriate credits or grades can be awarded based on school policies and guidelines.

This structured approach ensures that homebound/Elevate students have the opportunity to succeed academically while receiving the support and accommodations they require. It also promotes collaboration between school staff, teachers, and administrators to create an inclusive learning environment.

Directions for Sub-Account Administrators

• Must be a Sub-Account Admin at the school where the student is enrolled or be an EdTech Liaison
• Copy a current course
• Set the end dates for the course
• Add Students and Homebound teachers to the course
• Remove Sub-Account Admin as a teacher in the course

How to copy a course in Canvas:

• Explain to the teacher of record that their entire course will be duplicated for the homebound/Elevate student.

Suggested Communication for the Teacher of Record:

I wanted to inform you about a necessary course-related procedure that we will be implementing to provide additional support to one of our students, [Student's Name].

Due to [briefly explain the circumstances, e.g., a medical condition], [Student's Name] is unable to complete their coursework within the current term. In order to ensure that they have the opportunity to successfully complete their education, we will replicate your Canvas course to create a dedicated course environment for [Student's Name]

I want to emphasize that your original course will remain completely intact, and you will continue to have full access to the original course materials.

We understand that this adjustment may raise questions or concerns. Please feel free to reach out to me or [Homebound/Elevate Teacher's Name] if you have any questions or if you would like more information about the process. 

Sincerely,

For more information on using Canvas or for help with creating a Canvas course,   contact EdTech Liaisons at editechliaisns@knoxschools.org 

Instructions for Creating a New Canvas Course based on Existing Course:

• Log into Canvas: Access your Canvas account by visiting the KCS Canvas login page and entering your credentials (SSO) (username and password).
• Access the Course: Once logged in, navigate to the Canvas course that you want to copy. This should be the course you want to replicate for a homebound/Elevate student.
• Course Settings: In the course navigation menu on the left-hand side, click on "Settings." 
  • Copy this Course: In the "Course Details" section, click on "Copy this Course" on the right-hand side.
• Adjust Course Content (Optional): You have several options regarding what to include in the copied course. You can choose to copy the entire course or select specific elements to copy. You can also choose to adjust due dates to fit the new course term if necessary.
• Copy Settings: Review the settings and adjustments Name the course (see below) you've made for the copied content. Ensure everything is set up according to your preferences. 

Name: <Student’s Last Name> <Subject> <Year> HB Extended

Course Code:  <Student’s Last Name> <Subject> <Year> HB Extended

Start Date: <The current date>

End Date: <The date the extension ends>

TERM: Current FY Term

• Click Create Course. 

The course will be a duplicate of the original course. There will be no students enrolled in the course and the sub-account administrator will be the only participant in the course. 

Adding Homebound and Elevate Teachers and Students

• Add the homebound/Elevate teacher as a teacher and the homebound student as a student. 
  • Go to People>>select +People.
  • Type in the email address of the homebound/Elevate teacher.
  • Change the enrollment type to teacher.
  • Add the teacher.

• Go to People>>select +People
• Type in the email address of the homebound/Elevate student.
• Leave the enrollment type as student.
• Add the student.

• See  instructions for adding people to the course.

You have now successfully copied a course in Canvas, which can be used to provide support to homebound/Elevate students or for any other educational purposes. Remember to work with the designated homebound/Elevate teacher to customize the copied course to meet the specific needs of the student.

If the new course does not appear on the teacher’s or student’s dashboard, they can go to Courses>>All Courses>>Locate the course>>Click the star by the course name to color it.  This puts it on the user’s dashboard.